I’m currently a 2nd year graduate student in the quantitative biology program at UCSF. I am certainly no tax professional1, but I thought I would write a bit about what you can expect to pay in taxes at UCSF. These are some questions that I think I would have appreciated knowing the answers to in my first two years2.

Do we have to pay taxes?

Yes, both state and federal. The tricky part is that while you are paid by UCSF on a 1098-T form (normally for your first two years) nothing is withheld for taxes so you have pay the full amount come April.

How much should I set aside each month for taxes?

Most estimates are between $400-500 a month depending on your specific situation. I would probably aim for $425.

Now assuming that you did not have any external income, you should expect to pay roughly $20003 in your first year since you are only taxed for October, November, and December. 2nd year you have to pay for the entire year and this works out to being close to $4800. It’s a lot if you’re not ready for it.

How much do I actually owe?

In the simplest case, your “taxable income” is simply the difference between box 5 and box 1 on your 1098-T form. This value will be higher than your stipend since it includes the “taxable” contributions to our health insurance, UC SHIP. You can find your 1098-T at https://1098t.com.

How do I e-file for free?

There is no need to pay for e-filing since we make less than the limit for IRS FreeFile. Just fill out the form and select one of the free filing options. I have had good luck with TaxAct.

Can we withhold taxes so that April isn’t such a bummer?

Yes. In my opinion, the easiest and best way to do this to set up estimated tax payments when you e-file. Your bank account is debited according to whatever estimated tax plan you submit. This is also nice because you do not have to pay the penalty for failing to withhold income4. Make sure to set up payments to both the IRS and California’s Franchise Tax Board. This should be quite easy if you are setting this up during e-filing.

Can we contribute to a Roth IRA?

Unfortunately, to the best of my knowledge, we cannot. Since the money we make on a 1098-T is considered taxable, unearned income it does not qualify for IRA. According to IRS Pub 590-A (Page 6):

Scholarship and fellowship payments are compensation for IRA purposes only if shown in box 1 of Form W-2

However, the moment you are switched to a W-2, you can contribute up to your earned income amount or $5500, which ever is smaller.

What is a Roth IRA?

They are super cool, read more about them here. Basically, they are a great way to save for retirement as a graduate student. Since we are in a very low tax bracket, you pay our low marginal tax rate now for the money you put in and all future earnings are tax-free for retirement.

But what if I want to save for more immediate things than retirement?

Roths can still help you. You can always take the principal (the original money you contributed, not the earnings) out tax-free since you already paid taxes on it. Now I don’t recommend this since you can’t put that money back later due to the annual cap of $5500. But in an emergency, you can access the principal. Also, there are exceptions for removing earnings from a Roth without paying the penalty like substantial medical bills, first-time home purchase, etc. You have to be more careful with the rules here, see this for more details.

  1. So YMMV on all this depending on your specific circumstances

  2. This post was inspired by a presentation by Kyle Barlow at iPQB journal club. Thanks Kyle! Update: After I wrote this piece, I found out that Kyle also had a blog post about this a couple years ago: https://www.kylebarlow.com/dearth-and-taxes.html

  3. Naturally, this value will increase if the UCSF graduate student stipend increases. For reference, in my first two years, we made 34K (TY2015) and then 36K (TY2016).

  4. This penalty was pretty small for me as a 1st and 2nd year because it is based on the previous tax year. It will be quite large in your 3rd year if you don’t set up an estimated tax payment.